Request For Proposals
City Hall
Renovations, Butler Missouri
PROPOSAL NUMBER: RFP
#200 | ISSUE DATE: July 17, 2024
The City of Butler is soliciting proposals for
the renovation of our City Hall (22 W. Ohio) including exterior paint of City
Hall, signage, and foundation work. Bids
may include multiple firms, but one must be acting as the General Contractor.
Qualified
firms should respond with nine (9) hard copies and one (1) electronic copy of
their qualifications to include the following information. Limit submissions to
15 single sided 8 ½ x 11 pages. Covers and tabs are not part of the page count.
Please include:
1. General information about
the company.
2. Key personnel of the firm
and their experience and qualifications. Provide information for any
subcontractors as well. Please be brief.
3. Three (3) examples of experience
with related projects including ability to work within budget constraints and
ability to meet schedules.
4. References.
5. Please include total costs
for the project for each of three (3) aspects of the project.
6. Warranty information.
7. Costs and timeframe.
All
submissions must be received by 10 a.m. CST, Thursday, August 29, 2024, to the
attention of:
Corey Snead, City Administrator
Reference
Proposal No. RFP #200
The
City of Butler
PO
BOX 420
22
W. Ohio
Butler,
MO 64730
Please
direct RFP questions (via email) by August 12, 2024, to:
Corey
Snead, City Administrator
Any
response made by the City will be provided in writing to all Proposers by
addendum. No verbal responses shall be authoritative. Responses to the
questions will be posted on the City’s website: www.cityofbutlermo.com will be posted within one week of the
questions deadline.
No late proposals will be
accepted.
PROJECT SCOPE
The
following specific services are requested by the City in the RFP:
1. Painting and patching the
structure of city hall.
2. Minor structural repair
3. Foundation/masonry work
WORKMANSHIP
·
All work to be "first class" and
performed to accepted, highest industry standards.
·
All products to be applied in accordance with
manufacturer instructions and recommended coverage rates to ensure proper
coverage.
·
All work to be performed in a neat and
workmanlike manner to ensure proper coverage and finish with each application.
·
Materials and workmanship provided under these
specifications are warranted for minimum of (1) one year from contract
completion or for as long as warranted by the paint manufacturer, whichever is
longest.
·
Contractor will be responsible for any and all
damage to City facilities caused by the Contractor’s employees in the execution
of their work. Repairs and/or replacement shall be at the contractor’s expense.
·
Contractor to supply all work materials, tools,
drops, ladders, scaffolds, equipment, vehicles or other items necessary to
complete the scope of work.
·
Contractor will not store combustible supplies
including, but not limited to rags, paper, solvent, chemicals or equipment. The
Contractor shall consider contaminated equipment and materials as potentially
subject to spontaneous heating and storage of such items is prohibited in City
facilities.
·
Care must be taken to contain and dispose of
debris resulting from the work. This material is to be contained and removed
from the premises by the contractor. Work areas must be cleaned with debris
removed daily.
Insurance Required:
· When project is awarded, successful Vendor must provide
proof of insurance as required:
·
Limits of liability
for insurance shall be not less than the following
amounts, and must be greater where required by
other laws or regulations and must be insured on an “occurrence” basis and not on
a “claims made” basis:
a.
Workmen's
Compensation:
·
State . . . . . . . . . . . . . . Statutory
·
Applicable Federal
. . . Statutory
b. Comprehensive General Liability:
·
• Bodily Injury (including completed operation and products liability) and
Property Damage:
·
o $2,000,000 . . . . . . Each Occurrence
·
o $2,000,000 . . . . . . Annual
Aggregate
·
o or a combined single limit of
$2,000,000
· Property damage
liability insurance will
provide
Explosion, Collapse and Underground coverage where
applicable.
SPECIAL CONDITIONS
·
Final paint colors shall be approved by City.
·
Work area to be always kept neat and safe.
·
Scaffolds, ladders, equipment, lifts, staging
etc., shall meet OSHA standards.
·
Contractor is responsible for the safety of its
own personnel, City employees, and members of the general public. Suitable
signs and/or barricades will be placed to ensure safety.
·
Contractor is responsible for damages to all
adjacent areas and items including buildings and walks, shrubbery, trees,
lawns, HVAC equipment and will take necessary steps to protect them from damage
and to restore them to their original condition.
·
Care must be taken to protect passers-by and
property from damages resulting from overspray or other work.
·
Contractor to maintain sufficient personnel and
equipment on site to complete project on time and to make continuous progress
to completion.
·
A City representative will be available to answer
contractors’ questions and coordinate with occupants.
·
City of Butler building is a high traffic public
area. The successful contractor and his/her personnel shall not create
interruption, noise, or offensive situations that may interfere with the normal
business of the City.
RFP SUBMISSION EVALUATION
City
staff will evaluate all proposals. It is possible that interviews will be
performed with a select number of contractors prior to formulations of a bid
award recommendation to the City Council. Evaluation of the proposals shall be
based upon, but not limited to, the factors listed below, not necessarily in
the order of their importance:
- Experience, qualifications, and general
abilities of the applicant
- Quality of the overall project approach
- Cost proposal
- Specified warranties and other
after-service provisions
- Bonding capacity, insurance coverage,
and other legal matters
- Quality of references, prior business
experience with the contractor, or reputation of contractor with other
local municipalities/clients
- Responsiveness to items as set forth in
this RFP.
The
City reserves the right to reject any and all proposals in whole or in part
and/or not select a proposer. This RFP
does not commit City to interview candidates, award a contract, to pay any
costs incurred by any proposer in preparing a proposal, to procure or contract
any services or to adhere to any predetermined schedule or timelines of events.
PROPRIETARY INFORMATION
If
a submission includes any proprietary data or information, such data or
information must be specifically identified as such on every page on which it
is found. Data or information so
identified will be used by the City solely for the purposes of evaluating
submissions and conducting contract negotiations, provided all proposers
understand and acknowledge that submissions made in response to this RFP may
become matters of public record pursuant to Missouri law applicable to public
entities and respondents shall be deemed fully aware of that possibility upon
submission of a proposal.
MODIFICATION OR WITHDRAWAL
OF PROPOSAL
Any
submission may be withdrawn or modified by written request of the respondent,
provided such request is received by the City at the above address prior to the
date and time set for receipt of submissions.
RIGHT TO REJECT
By
providing a submission, it is understood by the respondent that the right is
reserved by City to accept any submission, to reject any and all submissions as
non-responsive and to waive any irregularities or informalities when to do so
is in the best interest of the City.
COST OF PROPOSAL PREPARATION
The
cost of preparing a response to this RFP will not be reimbursed by the City.
Approval of Completed Project:
·
Completed project must be approved by Mayor
James W. Henry and City Administrator Corey Snead.
PROJECT
SCHEDULE
The
proposed project schedule would be as follows (subject to changes):
- RFP deadline: Thursday, August 29, 2024
- City Council award: No earlier than Tuesday,
September 3, 2024
- Project initiation: Fall, 2024 or Spring
2025
- Project Completion: Ideally by March 2025
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